I am directing out command paperss to look for a contractor to analyse my organization’s IT aid desk demands. standardise policies. processs. hardware and package. and supply the necessary preparation and certification. But before that takes place the “Scope” of what will be procured demands to be defined. The bow cognition that my wants it’s IT aid desk analyzed is a good start. The definition of the “What” as Fleming mentioned is the most of import facets of pull offing a undertaking. I would develop a Work Breakdown Structure ( WBS ) after the undertaking has been defined. ( Fleming. 2003. 116 ) The inquiry of who will execute the work will come after a Request for Proposal has been prepared for released to prospective Sellerss. ( Fleming. 2003. 122 )
This measure in the catching stage is usually called The Pre-award Phase. pre-award is the first stage of the contract direction procedure and comprises all purchaser and marketer actions from procurance planning through subjecting a command or proposal. The pre-award phase is where my organisations IT aid desk demands will be clearly described in an unambiguously manner and our aims every bit good as hazard will be considered. ( Garrett. 2007. 80 )
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The petition for proposals ( RFP ) includes the undermentioned paperss:
Section I – Letter of invitation Section II – Information to advisers Appendix to Consultants information Section III – Footings of Reference Section IV – Technical proposals Section V – Financial proposal Section VI – Standard Contract Form
In the subdivision of the RFP Fleming’s illustration of “Model Contract” will addressed. ( Fleming. 2003. 148 ) •Statement of Work ( SOW ) •Technical Specifications •Terms & A ; Conditions ( T & A ; Cs ) •Data describing •Status Reviews •Management Requirements
The Statement of Work ( SOW ) describes the buyer’s demands in sufficient item to let prospective Sellerss to find whether they can supply the merchandise. service. of solution. ( Garrett. 2007. 87 ) The proficient specifications will ever be added by the IT section for this undertaking. ( Fleming. 2003. 148 ) The footings and conditions are by and large used when the beginning choice determination will be monetary value driven. ( Garrett. 2007. 89 ) Footings & A ; conditions will come from buying. ( Fleming. 2003. 148 ) The cardinal constituent to ( T & A ; Cs ) is the chief responsibility of ( T & A ; Cs ) and that is to cover the critical issues and how the marketer can do alterations to an bing procurance. The ( T & A ; Cs ) will besides cover any legal demands. ( Fleming. 2003. 152 )
Evaluation: Any attempt to win my organization’s IT contract will be based on an nonsubjective analysis. Once the proposals are received by all take parting Sellerss the concluding choice will be made utilizing the undermentioned rating standards: Note the standards were determined before RFP’s were issued: ( Fleming. 2003. 165 )
•Technical •Management •Quality •Warranty •Price
The concluding beginning will be made on the listed standards and must be submitted in a written and unwritten presentation method. In a side note that would be clearly stated in my RFP and in the Contract the countries of Confidentiality & A ; Ownership. will be addressed with the followers:
Confidentiality: The Consultant shall non. during the term of this Contract and within two old ages after its termination. unwrap any proprietary or confidential information associating to the Services. this Contract or the Client’s concern or operations without the anterior written consent of the Client.
Ownership of Any surveies. studies or other stuff. in writing. package Material or otherwise prepared by the Consultant for the Client under the Contract shall belong to and stay the belongings of the Client. The Consultant may retain a transcript of such paperss and package.
