Attachment report Essay

Tetu Aberdare Water and Sewerage Company was established in twelvemonth 2006 under CAP 4 & A ; 6 of the Company’s act of Kenya to supply services to Tetu District occupants through proviso of H2O and sanitation services. The company offers its clients clean and rate H2O through pipes right form the consumptions in the wood to the customer’s single places and concerns. The company is regulated by the H2O act 2002 which stipulates how each establishment in the H2O sector operates. The company obtains natural H2O from the beginning and treats the H2O at the intervention works.

The H2O is so purified and chlorinated before distribution to the clients through the piped substructure laid out in the whole service proviso Agreement ( SPA ) country. To operationalize its authorization TEAWASCO has set up a strong organisational construction with a board of managers and direction staff. The company has put in topographic point administration instrument including the sign language of a codification of behavior for the Company of managers and public presentation contract of direction staff. TWSB and DWO. The strengthening of administration instruments will go on with the development of company has improved sewage services which will back up industries and a turning urban population in order to lend towards accomplishment of Kenya vision 2030 and National and international ends

Vision
To be the most efficient and effectual H2O services supplier in rural Kenya Mission
To guarantee proviso of low-cost. dependable and sustainable H2O and sanitation services by operation and maintaining H2O and sanitation installations. In order to go on proviso of clean. safe and sustainable H2O the company has developed the undermentioned Principles. Develop Water beginnings in countries where H2O quality in guaranteed and there are possibilities of gravitating it to all countries. a ) Exploiting the available H2O resources potencies giving equal accent to come up and anchor H2O. B ) Emphasis on development of the available H2O resources potential for run intoing the domestic H2O demand without nail downing it on specific undertakings. degree Celsius ) Concept of development of bulk H2O supply systems.

vitamin D ) Giving domestic H2O discriminatory intervention over other utilizations at the point of abstraction. vitamin E ) Supplying entree to safe and drinkable H2O to all by the twelvemonth 2015.

Core Valuess
a ) Competence
Human resource competency will be enhanced through structured plans of human resource development. Compensation policies will honor superior public presentation B ) Teamwork
The board will work to construct an organisation that recognizes the value of teamwork degree Celsius ) Networking
The board will web and collaborate with other stakeholders in accomplishing its strategic aims d ) Innovationess
The hunt. acquisition and usage of cognition to better the qualify of life will be encouraged and supported within and among the stakeholders e ) Integrity
The board will run in an unfastened. sincere and blunt mode in all its project degree Fahrenheit ) Quality Customer Service
Customer service excellence will steer all interactions among staff and with stakeholders.

DETAILS OF PLACEMENT DEPARTMENT
During my attachment period I was attached in procurance section. The section is under commercial section but it is headed by procurance director called Mr. Mwaniki. under him there is one procurance aid who is besides the storemans. I was treated good by all staff in procurance aid. Mr. Kagiri trained me how to secure goods and services in public establishments harmonizing to PPA 2005. Furthermore we could work with him to publish. have and review of goods. In this section I was able to team how to compose an LPO. LSO Writing citations. selling stamps. opening stamps. rating and choice of most antiphonal bidder harmonizing to proficient and fiscal rating. authorship of fuel orders and reconciling of bin cards. I was able to interact with several providers and besides for ISO satisfaction of the board. In decision I was able to secure goods and services in right clip. right monetary value. right measure. and right quality and from the right beginning.

Section 2
ATTACHEMENT EXPERIENCE
2. 1 GENERAL ACTIVITIES UNDERTAKEN
It involved the procurance and general buying of merchandises for effectual service bringing to guarantee client satisfaction. The attachment period spanned from 28th March to 31st May 2013. This include: – Procurement

This helped me cognize the processs of requisition for the stuffs that are needed in the shops at a peculiar clip. Inventory Control
This assisted me in cognizing that stuffs are in the shop. what to be purchase or ordered and what non to be ordered. Record Management
This helps in safety of paperss ; where there is easiness to turn up in instance they are needed for future experience. Suppliers Management
This guides the providers on what needed. where to present and of what quality and measure. Warehouse Management
This helped me cognize how to set up the shops. individuality the points and park the stuffs harmonizing to their similarities Management Of Stores/Procurement Staff
This helps to cut down the opportunities of amendss or larceny particularly during offloading and when lading the stuffs. Writing Procurement Documents
This enabled me to be able to compose citations. LPO. LSO. S11. S13 and requisition signifier.

2. 2 Specific ACTIVITIES UNDERTAKE
The specific activities that I undertook included: –
Procuring Of Various Types Of Material Required In The Company Operations. This included sorting of files in the register harmonizing to activity. updating of circulation book files. filling of loose letters in several files. placement of losing files in assorted officers set uping the found files back in chronologic order. sorting and set uping forces files in relation to sections and replacing worn out old files and new 1s. guaranting proper certification and blessings. obtained for all organisation bills. Imputing approved bills accurately into the harmonizing to footings and hard currency handiness. maintaining and updating yearly standing list of registered renderers required by the procuring entity and liase with its authorization in regard of the authority’s registry of providers and securing agent. Engagement In Procurement Planning Committee Meetings

This entailed authorship of proceedingss for assorted meetings. observing any rating made during the meeting. invitation advisers or members of the procurance unit to explicate entries or supply proficient advice where required. It besides involved reading of old meetings proceedingss. deliberation and determining the members present and those absent with and without apologies. Not burying observing any rating made during the meeting. go toing meeting of rating and choice of the bidder. Making Reports On Assorted Procurement Activities

This had been daily responsibility that involved interceding with section caputs to provide needed departmental studies for filing and hence consolidation pass oning across the different sections remained a major activity informing them of meetings. consequences their public presentations and tendencies as per the rapid consequences organisation policy.

Undertaking General Procurement Clerical Works i. e. Maintaining Of Records This entailed guaranting that all liabilities have been recorded. Keeping an approved up-to day of the month vendor/supplier database on the histories collectible system. Billing approved group and transient histories with the appropriate supporting certification. Fixing. publication and distributing procurance and disposal chances including invitation to tender pre-qualification papers and establishments for look of involvement co-ordinate the receiving and gap of stamp paperss. Keeping and safe guarding procurance and disposal paperss and record conformity with ordinances. Pull offing The Inventory In The Organization – involved an appraisal of the stock issue like conformity with the set timelines of completing of order marks. designing of appropriate signifiers for the supplies in the relation to the section every bit good as airting the departmental caputs on how to make full these signifier. Further it included reconciliation of stock legers at the stopping point of the twenty-four hours of all classs of merchandises utilizing the grosss and bills for day’s ascertainment.

2. 3 AN ANALYSIS OF LEARNT KNOWLEDGE AND APPLIED SKILLS

Learnt Knowledge
I ) During my attachment period I was able to get cognition in: – I learnt how to pass on between the organisation and the internal and external client. I guided the way of the organisation by separating ways or charting the manner frontward. At TEAWASCO there was analysis of tendencies and forms in the organisation every bit good as the stakeholder process of having and inspecting stuffs delivered: I was involved in review of stuffs delivered to the company by other beginnings and had to do record s of the delivered stuffs. II ) Procedure of stock list control at the shop. I was trained on manners of stock pickings and record maintaining during my attachment continuance. III ) Issue of stuffs to sections within the company and assorted strategies whenever any section requires any stuff from shops I was to publish and subtract the sum from the bincard. IV ) Proper filling of paperss

V ) It was my day-to-day responsibility to register and document to their specific files and those that needed to be updated in the system ( computing machine ) I besides did as required. Applied Skills
During my attachment period I was able to use accomplishments in: –
Computer Skills And Operationss: – These were applied during eating of information to the system. sending of E-Mails. scanning of paperss e. t. degree Celsius Technical Skills: – the accomplishments that I learnt at category enabled me to manage the undertakings that are required at the office like accounting as I was required to compose the bills. Picking up of the office telephone. the accomplishment I learnt in office direction.

Interpersonal Skills: – At TEAWASCO I was able to interact with assorted people like the clerks. the contractors and supplies. together with the internal and external clients. Conceptual Skills: – At TEAWASCO. I was able to interact with assorted people like the clerks. the contractors and providers. together with the internal and external clients Conceptual Skills: – At TEAWASCO I was able to be after award of the day-to-day bringing study and besides be after how the bringings are to make the assorted clients. Inventory Control: This is the activity of cognizing what stuffs are in the shop. what to be ordered and non to be ordered. Stock Issues: – This was chiefly to publish ordered stuffs to assorted sections in the organisation. Counter Checking Of Materials Delivered: – this is done by comparing stuffs delivered as to the order papers and its specification.

2. 4 A PROFILE OF SKILLS AND COMPETENCIES GAINDED AND ACQUIRED During my attachment period I gained and acquired: –
A profile of accomplishments
Communication Skills
The procurance section was synergistic with other sections like the finance section which its chief work is largely paying providers. having payments from distributers and paying the employees of the company and the human resource section which is involved with engaging new employees Interpersonal Skills

There was an interaction among the employees. The supplies clerks used to have the bills from the finance office under the rigorous supervising of the commercial director Record Keeping: This aided me to derive the cognition in make fulling paperss and feeding informations into the shop card ( bin card ) Stock Taking: This helped me cognize what to order for more stuffs. what trade name to add and what non to be purchased A PROFILE COMPETENCY

Public Relations: This helped me better my communicating accomplishments toward internal clients. fellow workmates and even my higher-ups Use Of Accounting Packages:
Used excel to come in informations on the bringings fixing the study and tendencies analysis. Managing Customers Ailments
This gave me assurance to take a clients job or ailment and manage it with the professional required for that.

2. 5 OBSERVATION AND CRITIQUE
2:5:1 Observations
During my attachment period. I was able to do the undermentioned observations analysis book requires a batch of truth as the right sort of figures has to be jotted down as each bill has a alone figure from each other. The supplies clerk had a batch of work to be done as there was regular tendering and many others to be addressed. I observed that the company has a high profile direction comprising of General Manager strong and competent. the staff excessively are besides difficult working therefore meets the organisations ends. Highly Qualified And Skilled Forces

This is an added advantage for the organisation to hold acquired as they will work best to run into the organisations aims. Applaudable Scheme Of Purchase And Marketing
With this the organisation is able to beginning for any merchandises it requires and negociate for favourable supplier’s relationship. Technology
The degree of engineering used in the organisation makes everything effectual and efficient. despite deficiency of many machines will tackle the operations of the company Modern Machinery
This helps the company to do maximal production. within the existent clip allocated for that and utilize at least energy. More demands to be purchased like computing machine. Communication
It is clear that communicating is easy form one office to the other through the well networked phone communicating installed and usage of nomadic phones Criteria Of Employment
Through there are advertizement of assorted occupation in the organisation. the employment agenda is ne’er conducted good. Teamwork. This is that the staff of TEAWASCO are extremely co-operated and united so that they achieve their company objectives. 2:5:2 Review

Drawn-out Procurement Procedure
The Company is challenged by bureaucratic processs peculiarly in payment of providers. Promotions
It is expected in any organisation that due to the work good done by an employee. that at point in clip there should be upward mobility to a higher place and injection of the right sort of people but it is non the instance for the company. In equal storage infinite: the company is challenged by high purchased made with no equal storage infinites for the already purchased stuffs. Motivation and morale: it is expected that the employees should be treated every bit but non the instance for TEAWASCO because they favors employees otherwise harmonizing to their sections.

2. 6 STRATEGY FOR UTILIZATION OF CONTRACT ESTABLISHED

During Attachment
During my attachment period I established such a great figure of contracts and besides made friends and good relationship with the staff and direction of TEAWASCO I gained a myriad of contacts with assorted people through interacting with clients in procurance which will keep me to progress more cognition in future undertakings. This will assist me besides to entree employment chances in future every bit good as networking. TEAWASCO has presented itself as a good lovingness spouse in proviso of H2O and assorted undertakings to a batch of people in a broad country. Mention: This helps me to utilize the contact for mentions in future i. e. by including it in my course of study vitae. Job Seeking.

This assists me when there are occupation advert vacancies at the company I can easy pass on so that they may engage me as I was trained and had experiences at their organisation Selling: This is because I can give the TEAWASCO contracts to some other pupils who want to be trained to get the experience I have. Research Finding: This helps me when making my research assignment by giving the research questionnaire to the staff at TEAWASCO so they can assist me in happening of the unknown cognition. Section 3

3. 1 SUMMARY. CONCLUSIONS AND RECOMMENDATIONS
During my attachment period I was able to come up with the undermentioned sum-up. I was glad that I was attached at TEAWASCO particularly at the procurance Department. I was able to act upon the stakeholder’s attitude so that they can achieve their rank at the organisation. I was able to use the buying nucleus values like protagonism. honestness. expertness. independency. trueness and equity. I was able to pattern procurance and buying professionalism like trust. ethical defender. The nucleus values enabled me to transport out my day-to-day activities at the TEAWASCO. I was able to analyse the current paces in the environment together with the forms of the organisation every bit good as the stakeholders. The experience I got has made me to be a better buying prationeer every bit good as increasing my expertness in managing the clients i. e. the providers. My communicating accomplishments were besides put into undertaking as there was a batch of interaction among the assorted employees of the company I had a pleasant and fantastic minute at the company and it truly enabled me to be a professional in my line of larning

3. 2 Decision
I was really thankful to hold been at TEAWASCO. The experience that I gained at TEAWASCO in Nyeri will enable me to undertake the assorted alterations that are encountered in a twenty-four hours office environment particularly in a buying and supplies Department The Communication accomplishments will enable me to be able to pass on from the top directors to the first line directors and the subsidiaries. The accomplishments are really critical in an organisation as communicating is a cardinal component of any organisation. The interpersonal accomplishments enabled me to interact with the assorted employees of the Company. I learnt the basic accomplishment of the office of stating hullo and got to interact with the other sections like the commercial. finance. human resource section and gross section. I got the basic accomplishment of any organisation that is teamwork. Some of the conceptual accomplishments that I learnt enabled me to use the organisational values. ends. mission. vision and the general aim. I had t work hard to make the organisations objective. The experience will enable me to competitory in a ambitious universe. I was able to incorporate what I learnt in category.

Recommendation
Procurement and buying are disputing undertakings and besides really demanding 1s. Entry organisation should be in a place to hold buying section integrated with the other section for effectual service bringing. Recommend that the company should use forces who are professionals to cover with buying work because it is demanding and requires specialized cognition. Recommend the work done so that the internal and external customer’s ailments are taken attention of and besides there is common apprehension between the organisation and the assorted populaces Besides recommend the long lasting relationship between the organisation and the society as that the organisation should affect itself in corporate societal duty activities like employee public assistance and health coders e. g. wellness and safety. healthy like operation smile medical cantonments. instruction and entrepreneurship like pupil attachment plan. environmental like tree planting. town beautification.

These activities are extremely appreciated by the members of the society. Recommend that the nucleus values of procurance should be adhered to so that professionalism can be maintained. Recommend betterment of managerial patterns. professionalism and working dealingss and partnership with current society. continually better on work quality. observation of professional and proficient criterions and regular reappraisals. Recommend the organisation for the set up of an effectual and efficient fiscal and operational model for improved answerability and transparence. As most people are willing to tie in and work with accountable and crystalline organisations. Recommend my school for the chance granted to hold the experience in the organisation like this. Students should be acute during the fond regard to derive more cognition during fond regard.